Conference Planning for Associations

Planning your annual conference involves a lot of work and complexity. No wonder the old planning systems you’ve jerry-rigged – the multiple spreadsheets, the mountains of emails – just don’t cut it anymore.

You’re more than a conference planner.
You’re a community builder.

If you’ve been searching for a more professional and streamlined system for organizing speakers and sessions, you’ve come to right place. Hubb rescues you from the endless cat herding, spreadsheet overload and wasteful admin tasks. So you can focus on building community and offering outstanding educational experiences for your members.

Hubb creates event technology that makes life less stressful, more rewarding and super-productive for association meeting and conference managers. Our solutions turn event planners into event architects—professionals who plan and build community around events.


The Hubb Platform

Our flagship cloud-based software platform uses simple, automated workflows to streamline collecting, managing and marketing of all event content, from speakers to sessions to sponsors.

Abstract Management

Eliminate the spreadsheet-to-email ping-pong between planners and speakers by sharing a single location to submit, review, grade, approve and publish conference session content.

  • Avoid manual data entry and email clutter with a secure, brandable online call for papers.
  • Crowdsource your expert community for session proposals and request original session ideas.
  • Save yourself from sending thousands of emails with automated reminders
  • Share the work and assign a grading panel to review it all
  • Build your agenda and publish instantly to your event website, mobile—anywhere!
  • Manage all tasks and deliverables from one platform.


  • Standard call for papers site and database
  • Customize to fit your brand look and feel
  • Unlimited submissions
  • Upload a variety of file types (images, video, etc)
  • Automatic submission confirmation
  • Custom abstract grading questions and scoring preferences
  • Auto-assign graders based on expertise
  • Blind reviews
  • Speaker portal
  • Email tool to communicate with speakers and reviewers
  • Outlines tracks and session content
  • Custom-built session evaluation surveys
  • Robust visual reporting of task completion, approval status and more
  • APIs for integrating session content to registration system, event website, digital signage, third party apps

Sponsor and Exhibitors Management

We make it easy for your exhibitors and sponsors to take charge of their conference experience. Deliver improved marketing ROI, faster publishing of their content and easy, intuitive tools for managing their profiles and booth locations. And you stay informed and in control via intuitive dashboards and automatic reminders.

  • Create custom filters and search terms.
  • Allow exhibitors to tag themselves for additional marketing exposure.
  • Create custom questions and tasks, streamlining the pre-event process for exhibitors and providing more information to attendees to make their onsite experience even better.


  • Sponsor self-management of company profiles and uploads of marketing content
  • Content approval and publication workflow
  • Interactive floor maps
  • Manual or wave booth selection
  • APIs for integrating Sponsor/Exhibitor content to registration systems, event website, third party apps

Powerful Conference Management

Save time

  • Empower sponsors to take control through easy self-management tasks.
  • Rely on automated reminders and workflows to get things done on time.
  • Get things done in one-third the time it used to take.
  • Market content to attendees 29 percent faster.

Make it easy

  • Untangle the hairball of disconnected data with a single source of truth for all content.
  • Make a change once in Hubb and automatically update all touch-points.
  • Automate follow-up with speakers, committees and staff.
  • Deliver a consistent, accurate experience across all engagement channels.
  • Encourage collaboration among all stakeholders with simple, intuitive, easy-to-use workflows, tasks and dashboards.

Take back your time

You need your eyes on the road and both hands on the wheel of your event. Our visual reporting dashboards provide you with a driver’s-side view of what’s ahead.

  • Eliminate the burden of manual speaker and session management follow-up.
  • Give speakers the tools to create, track and update session content themselves.
  • Free up your time to spend on strategic planning and community building.

Hubb's Corporate Conference Planning Software

Trusted by Associations Big and Small

Build Your Conference Planning Prowess

Casualty Actuarial Society Case Study
Data Sheet
Building the Perfect Call for Papers